This policy describes how Elmwick Media Group Inc. ("Elmwick", "we", "our") collects, uses, and protects information when you visit elmwick.org. Elmwick complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.
1. Information We Collect
Automatically Collected Data
When you visit the site, web server logs record your IP address, browser type, operating system, referral URL, pages visited, and timestamps. This data is retained for up to 90 days and used only for technical troubleshooting and aggregate traffic analysis. It is not linked to any personal identifier.
Contact Form Submissions
If you submit the contact form on the About page, we collect the name, email address, and phone number you provide. This information is used solely to respond to your inquiry and is not added to any mailing list or shared with third parties.
Cookies
This site sets a single functional cookie (elmwick_cookie_consent) to remember your response to the cookie consent banner. This cookie contains no personal information and is stored for 365 days. No advertising, tracking, or analytics cookies are set by this domain.
2. How We Use Information
- To respond to editorial or correction requests submitted through the contact form.
- To monitor and maintain the technical operation of the site.
- To detect and address security incidents.
We do not sell, rent, or share personal information with third parties for commercial purposes. We do not use personal information for profiling, automated decision-making, or targeted advertising.
3. Data Retention
Contact form submissions are retained for up to 24 months and then permanently deleted. Server logs are retained for 90 days. Cookie consent records expire after 365 days.
4. Third-Party Content
Article pages include images hosted by Wikimedia Commons (upload.wikimedia.org). When your browser loads these images, Wikimedia's servers may log your IP address according to the Wikimedia Foundation Privacy Policy. Elmwick has no access to or control over those logs.
5. Your Rights Under PIPEDA
You have the right to request access to any personal information we hold about you, to request corrections, and to withdraw consent to its use. To exercise these rights, contact us at privacy@elmwick.org or by mail at the address below. We will respond within 30 days.
6. Security
The site is served over HTTPS. Contact form submissions are transmitted over an encrypted connection. Access to stored inquiry data is restricted to editorial staff and is not stored in third-party cloud platforms.
7. Children's Privacy
This site is not directed at individuals under 13 years of age. We do not knowingly collect information from children.
8. Changes to This Policy
Material changes will be noted at the top of this page with a revised date. Continued use of the site after a change constitutes acceptance of the updated policy.
9. Contact
Privacy inquiries:
Elmwick Media Group Inc.
145 King Street West, Suite 1000
Toronto, ON M5H 1J8, Canada
privacy@elmwick.org
+1 (416) 555-0194